Process for Establishing an Undergraduate XI Course at UCI
An “XI” course is a Division of Continuing Education (DCE) course equivalent to a regular session UCI course. An XI course must have a corresponding academic department course listed in the UCI General Catalogue, and must follow the same curriculum, texts, and course description as the corresponding course. The approval process for new X and XI 1-100 courses and instructors of those courses requires submission of a packet of materials which includes course information and an instructor dossier. When proposing an XI course, please follow these steps:
1. DCE initiates the XI approval process and submits a course proposal in the Course Inventory Management system with appropriate documentation (including the most recent syllabus used for the course) to the academic department and requests approval for the course from the department chair and school dean. The proposal must contain the catalogue description, prerequisites, any GE credit, total units, and delivery mode (hybrid, online, lab, lecture, etc.).
2. If the course is new to the campus, the XI course proposal may be submitted simultaneously, but approval of the regular session course must be obtained before the XI course can be approved.
3. For XI courses not being taught by a UCI ladder-rank faculty member with expertise in the area of the course, an instructor dossier must be submitted (see below).
4. The course proposal and packet of materials are routed to the Subcommittee on Courses (SCOC) for approval via the Course Inventory Management System.
5. If the XI course is approved, SCOC notifies DCE, the department, the Registrar, and the Editor’s office of the approval.
Instructors of XI Courses
An instructor’s dossier is required as part of the review for all instructors other than a ladder-rank faculty member teaching in their area of expertise. The dossier should include a biography of the instructor (current within 24 months), the course description, the course outline, and three letters of reference or cumulative teaching evaluation scores, and a report of the instructor’s course evaluations. Approval of the instructor will depend upon the instructor’s background, training and employment.
1. Approvals for instructors who are non-UC faculty or UC ladder faculty teaching outside their area of expertise are valid for five years.
2. For instructors who hold a Ph.D. the approval is good for three years.
3. Instructors who are Ph.D. candidates or do not hold a Ph.D. require annual approvals.
Summer Session
Any course listed in the UCI General Catalogue may be offered in Summer Session. No additional approval is required for these courses to be offered in Summer Session. New or experimental courses, modifications of catalogue courses, and any other instruction not previously approved, which are proposed by a department/program for presentation in Summer Session must follow the normal Academic Senate procedures for course approval. If a course will be offered in Summer Session only, add the following statement to the end of the course description: Offered in summer only.
Online courses
Summer Session, X, and XI courses to be offered online must be designated as such in the Course Inventory Management System and follow the guidelines for online courses. Any course previously approved for classroom delivery must be resubmitted to the Subcommittee on Courses in order to be approved for online delivery.
Background Information on UCI Continuing Education Courses X and XI
With regard to undergraduate X or XI 1-199 courses only, the UC Systemwide Senate Regulations, Article 2, Persons in Charge of Courses (800), states that all members of the University Extension (DCE at UCI) staff who offer courses that are announced as yielding credit toward an academic degree shall be members of University departments in which instruction is offered, or in the case of lower division, and “100” series upper division bearing the prefixes “X,” or “XI,” shall be endorsed by the Committee on Courses of Instruction (SCOC at UCI) acting in consultation with the departments in question.
Reference: Systemwide Senate Regulations 790/792