UCI EMERITAE/I ASSOCIATION MINUTES

MEETING: December 1, 2003

Present Eldon Foltz, Sam McCulloch, Ron Miller, Kivie Moldave, Bob Montgomery,

Lyman Porter, Lorie Reed, John Swett and Jerry Tobis.

The meeting was called to order by Chair, Lyman Porter at 9:15 am.

I. Minutes of the November meeting: Ron Miller noted the minutes stated the cost of the holiday party would be $15 whereas the invitation requested $16. John Swett explained that after the meeting the charge was increased before the invitations were mailed in order to cover costs. Miller also noted copies of the Awards Committee tentative proposals were not attached to the minutes as stated. The minutes of the November meeting were then approved as amended.

II. Treasurer’s Report: Lorie Reed explained that there are three accounts. There is a UCI Foundation account based upon collection of dues, the Vice Chancellor’s allocation of $2,000 (which is used for staff salary), and a housing study balance of $1,500 which has been carried forward from earlier years. The Foundation account balance is $3,090.76. Of 275 emeritae/i, 135 paid dues last year and 99 thus far this year. Eldon Foltz recommended reminders be sent to those who have not yet paid dues. Reed mentioned a lag in reporting, as statements are not received in a timely manner. If possible, a survey of income and expenses will be presented at the next meeting. Jerry Tobis suggested an endowment for security. This concept was thought impractical. The possibility of increasing the suggested annual dues was mentioned for the future.

III. Lyman Porter introduced Christina Woo, Social Science Librarian, who is a member of the Academic Senate’s Council on Faculty Welfare. Woo was invited to explain LAUC (Librarians Association of the University of California) as we have considered a possible change in the Emeritae/i by-laws to offer membership in the Emeritae/i Association to librarians.. A copy of the LAUC by-laws was given to the UCIEA and copies of necessary qualifications for two current vacancies at the Library were distributed for information. LAUC requires that its members be in the librarian series; and to be a member of ALA’s (American Librarian Association’s) accredited master’s degree program in Library Science. One must not only qualify with this degree, but must work in that field. Some members who have as much as PhD degrees may work in other fields and not qualify to be considered members of LAUC. Sam McCulloch asked whether the other campuses include LAUC members in their emeriti organizations. Porter said UCLA has included LAUC members, and he offered to canvas the other campuses for their policies on the issue. Reed asked about the responsibilities of LAUC. LAUC deals with matters of governance, librarian issues that occur in the Patriot Act, procedures of reviews, affirmative action, etc. Miller questioned whether LAUC has its own retirement group; it does not. Woo said she feels it would be a nice option for members of LAUC to be eligible to join the ranks of the Emeritae/i Association, although retired LAUC members do not normally continue their attendance at the LAUC meetings. Miller asked if there were a corollary to the Emeritae/i available for the LAUC. There is none. Librarians do not have academic status in the UC system as they do in the State University system. In the UC system librarians have career status (not tenure) which does not require publication. Woo’s attendance was appreciated. Swett noted the librarians are essential to our academic enterprise and McCulloch and Miller supported his advocacy. Further discussion was deferred, but see item VIII.

IV. Program Committee Report: Only 23 individuals attended Joe Walsh's review for the UCIEA of benefits changes for 2004 on November 14 at the Student Center. Rental for the room was $65 Swett noted the holiday party is to be held on December 16^th from 4:00 to 6:00 pm at the University Club. He plans a speaker for a February meeting, and again for April or May. Porter suggested a date be set for the general meeting in June at the University Club hoping a variety of dates is still available.

V. Newsletter Editor’s Report: Bob Montgomery requested "status of the field" reports by various disciplines for the Newsletter which is published three times a year. Miller mentioned such reports are given informally at meetings of the College of Medicine Emeriti Association. Foltz offered to write an article about his research. Swett offered an African Safari story for the Newsletter.

VI. Retiree’s Committee Report: There was no report in the absence of Dennis Clark.

VII. Award Committee Report: Tobis contacted EVC Killackey who thought an award for mentoring appropriate and he was not aware of anything comparable on this campus. However, Killackey said he had heard awards might soon be given for mentoring by the President’s Office annually. Porter offered to inquire at the monthly meeting of the Welfare Council the next day. Tobis felt a recommendation should await this information. Porter said Carol Gardner might also have information about this, and Kivie Moldave noted additional sources for such information. Miller asked what had been decided at the November meeting. Reed stated that it was decided the award should be restricted to faculty and emeriti and not be given for mentoring by students or administrators. Porter requested the committee bring a final recommendation in writing at the next meeting.

Tobis announced that David Easton has been nominated for the Panunzio Award by this campus. The Social Sciences School has prepared the dossier. The office of Academic Personnel will forward it to UCLA after signature of the Executive Vice Chancellor. Porter said he is in touch with the contact person at UCLA.

VIII. New Business: Porter announced he would be meeting the next day with Catherine Van Ness, Director of the Campus Career Center. Gail Brooks had suggested that the possible retirement center requires the support of other entities on the campus. Van Ness suggested she may be of assistance.

Swett suggested we include the LAUC organization in the Emeritae/i Association, as he has always considered librarians as equals to the faculty because of their excellent assistance in his work. Miller endorsed the concept, but raised the issue of what the criteria would be for the librarians to be eligible. Sam McCulloch agreed regarding their eligibility and noted that several librarians are very anxious to become members. Tobis said he is in favor of their eligibility. Montgomery agreed. Porter suggested a formulation be written. Moldave suggested we survey other campuses before proceeding. Porter again said he would canvas the other emeriti associations. Foltz commented that before the electronic age, knowledge agreed upon at that time seems, in many instances, to have been lost.

Porter suggested the January meeting be canceled, and the next meeting be held on February 2, 2004.

Respectfully submitted by

Ronald B. Miller, M.D., Secretary