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(A) Definition of Committees
The standing committees of the Academic Senate of the Irvine Division shall consist of the Senate Cabinet, the Councils and other Committees, the Divisional Delegates to the Assembly of the Academic Senate, and Special Committees. The Special Committees are Senate Ad-Hoc Committees, and Joint Senate/Administration Task Forces.
(B) Composition of Committees
Committees may be constituted of any combination of elected, appointed, or ex officio members. Each elected or appointed member of a council or committee of the Division must be a member of the Division. Other persons who are not members of the Academic Senate may be invited to sit with standing committees as non-voting representatives. Student representatives may be nominated by the Associated Students and Associated Graduate Students, as indicated in Bylaw 36.
(C) Voting and Other Rights
The Vice Chair, if any, shall perform the duties of the Chair in case of temporary absence or disability of the Chair, and such other duties as the committee concerned may determine.
Unless otherwise specified, ex officio members may not vote, but may have their opinions recorded separately in the record of the meetings.
On all formal votes in committees attended by student members, the student opinions may be recorded separately and so reported whenever the recommendation of the committee is presented to the Division, to other Academic Senate bodies and to administrative officers advised by such committees.
(D) Terms of Office of Members of Standing Committees
The terms of office of standing committee members shall be three years unless otherwise specified. Committee members shall serve from the first day of September. Upon first establishment, the full membership of committees shall be appointed or elected, as stated in the Bylaws. However, in order to insure continuity of membership while allowing annual elections or appointments to committees, the expiration dates of the terms of office of members of newly established committees shall be suitably staggered. In the case of elected committees, shortened terms of committee members shall be determined by lot. In the case of appointed committees, shortened terms shall be determined by the Committee on Committees.
(E) Appointment of Committee Members
All members of standing committees shall be appointed by the Committee on Committees, unless otherwise specified in a committee's bylaw. Members of systemwide committees are normally members of the corresponding divisional committees. Any member of a systemwide committee who is not shall automatically be appointed as an ex officio member of the divisional committee.
(F) Responsibilities of Committee Members
Although members shall come from the several Faculties specified in IBL40, each shall represent the Division at large.
(G) Selection of Committee Chair
Each elected or appointed committee shall select its own chair from among the regularly elected or appointed voting members of the committee. No ex officio member of the committee shall serve as chair or vice chair. If a chair is vacant for more than forty-five (45) days, the Committee on Committees may designate a chair to complete the term.
(H) Uncompleted Terms of Office
If an officer of the Division or a committee member is unable to complete a term, the Committee on Committees shall appoint a replacement effective upon the date of appointment and serving for the balance of the vacated term.
(I) Limitation of Service on Committees
No person may serve more than two consecutive full terms on any given committee. Eligibility may be reestablished after a lapse of one full term.
(J) Delegation of Responsibilities
A standing committee or faculty is authorized to redelegate responsibility to a subcommittee or any other agency only as specified in the legislation by which it is established.
(K) Legislative Action
All proposed legislation and resolutions shall be directed to the Divisional Senate Assembly for action.
(L) Annual Reports
Annual reports shall be submitted by each committee at the first regularly scheduled Divisional Senate Assembly meeting of each academic year.
Last Revision - August 6, 2007 | 