THE MANUAL OF THE IRVINE DIVISION OF THE ACADEMIC SENATE
CHAPTER I: General Requirements
Section 3: Scholarship Regulations
405. Entries on Transcripts
- (A) Unfavorable Notations (SR 902)
- Faculties, Graduate or other Councils, and their designated agents may not authorize the permanent entry of the terms "Subject to Academic Disqualification" and "Academic Probation" on official transcripts of record except as authorized by the Assembly in the case of designated professional schools. These terms shall be reserved for internal University use, except that a statement of the student's current academic status shall accompany a transcript of record when the latter is sent outside the University (see D below). Designations of unsatisfactory scholastic status (see IR 395B) on transcripts are authorized only when a review of the performance of a student who has become academically deficient has resulted in final denial of registration for the next ensuing quarter by a Faculty, a Graduate, or other Council, or their agents.
(B) Authorized Variances- On campuses having authorized variances from the grading system specified in SR 780, the scholarship requirements stated in (D) below shall be interpreted in terms of the approved equivalents specified in the legislation of the local Senate Division as ratified by the Assembly.
(C) Exceptions to Scholarship Regulations (Undergraduate)- In the case of undergraduates, exceptions to these scholarship regulations and the approval or denial of registration as hereinafter provided may be authorized in individual instances (but) only by the Faculty concerned or by its designated agents. Annually the appropriate officer of each college (or academic unit) shall report to those Faculty concerned a summary of all actions taken under these regulations.
(D) Scholarship Standing- Undergraduate students are in scholastic good standing if they are not subject to academic probation or disqualification as defined in IR 395. Transcripts of record transmitted to a person or agent outside the University shall be accompanied by a statement of the scholastic standing of the student on the date of the transcript or the date on which the student left the University.
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